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Any organization that is looking to implement a PIM solution should take the time to carefully plan their project. PIM success depends on having a clear vision, setting achievable goals, and creating a detailed implementation plan. By taking the time to do things right up front, you can ensure a successful PIM deployment and realize the benefits of this powerful technology.

When implementing a PIM system, it is important to plan and execute the project in phases. There are five distinct phases to consider when planning and executing a PIM system. Knowing what to expect during each phase will help you stay on track and ensure a successful outcome. In this article, we’ll explore each phase of PIM implementation in detail and provide tips for making the most of each phase.

Phase 0. Planning and Preparation

This is arguably the most important phase, as it’s when you’ll lay the groundwork for the entire project. You’ll need to identify your specific goals and objectives, assess your current data and processes, and develop a detailed plan of action.

Phase 1. Implementation:

This is where the actual work of setting up and configuring your PIM system will take place. Depending on the size and complexity of your project, this phase can take anywhere from a few weeks to several months.

Phase 2. Testing and Evaluation:

Once your PIM system is up and running, it’s important to test it thoroughly to ensure that it’s functioning properly. This phase may also include a period of user training and feedback.

Phase 3. Go-Live: 

Once you’re confident that your PIM system is ready for prime time, you’ll “go live” and start using it for real-world data management tasks.

Phase 4. Post-Implementation Review: 

After you’ve been using your PIM system for a while, it’s a good idea to step back and assess its overall performance. This review can help you identify any areas where improvements can be made.

Once the convenience and need of a Product Information Management framework are perceived inside an organization and the choice has been made to begin utilizing PIM, the following inquiry is immediately posed: what does a PIM execution measure resemble? What would you be able to anticipate? 

There is no single way to execute a PIM, as each organization is unique and has different needs. However, there are some common elements that can be expected in most PIM implementations. For example, most PIM implementations will involve importing product data into the PIM system, configuring the PIM system to meet the specific needs of the organization, and training users on how to use the PIM system. Additionally, many PIM implementations will also involve integrating the PIM system with other systems within the organization, such as ERP or eCommerce systems. By taking into account the specific needs of the organization, a PIM implementation can be tailored to meet those needs and help the organization realize the full benefits of PIM.

Now, let’s discuss each phase of PIM implementation in detail: 

Phase 0. Planning and Preparation: 

The task is characterized in phase zero of the usage cycle. Where are the limits of the venture, which angles are incorporated? Various workshops will delineate how PIM can best be set up. With all the controls associated with the organization (buying, IT, item improvement, marketing, sales, and so forth) it is resolved which data can be entered in PIM and where this data originates from. Phase 1 will just begin after the venture scope has been resolved and defined.

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Phase 1. Implementation:

In the principal stage, a purported showcasing or index model is drawn up. Here, all properties of all accessible items from the organization are planned. This may concern sizes, colors, sort of material, and so on. Yet, the connections between items should likewise be clarified. It is fundamental to give exact knowledge into which properties, and consequently which ‘input fields’, must be accessible in the PIM framework. By contemplating this ahead of time, filling the PIM framework (somewhat consequently) will be much simpler. 

Phase 2. Testing and Evaluation:

When a model has been set up in which it is actually depicted per item and which properties have a place with it, the PIM framework can be set up and the data can be filled in. Much item data can be naturally recovered from existing sources. For instance from an ERP framework or from Excel documents and input of a supplier (retailer or distributor).

In this phase, the jobs and privileges of the end-clients of the framework are additionally set. Clients get prepared for the activity of the framework so they can begin with enhancing (including advertising writings, pictures, and recordings) the item data that is naturally stacked. 

Phase 3. Go-Live:

After the cycles for entering information in PIM have been set up, the output channels are is set up. This connection is arranged so that the entered item information from PIM can naturally be traded to, for instance, the internet business stage.

 When the interfaces have been set up, it is widely tested and instruction is given to the end clients about the functioning of the interfaces.

Implementing a PIM system can be a complex process, but by following these guidelines, you can ensure a successful outcome. If you are interested in learning more about the implementation process or need help getting started, our team is available to assist you.

Phase 4. Post-Implementation Review:

After phases 0 to 3 have been finished, there is an appropriately working Product Information Management framework. In phase 4, the extra wishes that have come up throughout the venture are then delineated. Any expansions to the framework are likewise included here. This could, for instance, incorporate additional output channels. To marketplaces, information pools, or a print index.

Want to learn more about PIM?

If you have any questions regarding Product Information Management, from PIM Selection to Implementation or how a PIM would fit in your IT landscape? Feel free to browse our Knowledge Base of articles on everything PIM related.

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